Execute your tasks according the sequence you have defined in the detailed planning.

To have your tasks and their sequence in mind, you should have Organiseme constantly open in a browser window when you are in the office. If you are on the go or traveling you can access Organiseme from your mobile phone.

In general, in the course of a day new tasks occur - either they will be assigned to you by others (boss, partner, family member, colleague, etc.), or you are the initiator on your own.

To execute your tasks efficiently and on time, you must follow four rules:

• Avoid distractions
• Cross out completed tasks
• Integrate tasks that require no more than two minutes
• New tasks quickly add

These rules are described as follows:

The biggest inhibitors of an efficient processing of your tasks are the distractions that can come across while you work on a task. These can be:

• Calls
• Incoming emails
• Interruptions by boss, partner, colleague, family member, etc.

In order to perform a task efficiently, you must try to avoid interruptions or distractions as far as possible, and minimize their "break effect". Therefore, you should take the following measures:

• Turn off your phone, or at least the ringtone, or forward calls directly to your voice box
• Forward your office landline phone to colleagues, assistants or secretary
• Do not look actively in your email inbox
• Ignore the notices for incoming emails that your email program provides through the popping-up alert boxes. It's best to turn off this feature temporarily.
• Tell your colleagues, partners, family members and even your boss that you possibly do not want to be disturbed
• Close your office door (if you have a single office - at home or in office)

In case a phone call comes through you should ask the caller if you could make the call later. Then write down the outstanding call as a new task and proceed with the execution of your primary task.

Similarly, you should proceed when a colleague, partner, boss, or family member approaches you. Ask for the topic and estimate of whether the discussion or the alignment needs to be done right now, or whether it is possible to move this to a later date. Only in very rare cases, things are so urgent that they need to be executed, agreed or decided immediately.

With these measures, you remain the master of the execution of your tasks, and can accomplish them efficiently.

It is up to you if you only remember a new task or write it on a piece of paper at first, and later transferred it to Organiseme, or if you consistently enter new tasks directly into Organiseme. It is important that remembered tasks that require more than 2 minutes, need to be written down and structured in Organiseme.

Once you complete a task, you should go in Organiseme and cross the task as 'completed'. The crossing is virtually the 'official' completion of the task. You'll see what a feeling sets in when you have crossed the task: the feeling of having something done!

At the same time you will see when crossing the completed task which tasks should be approached next.

This also offers the opportunity to examine briefly whether the sequence set the yesterday evening or this morning is still the most efficient order for the execution of your tasks.

If there are no new information or tasks added in the meantime, you can begin executing the next task in your list.

However if you have received new information or tasks during the execution of the last task, then the crossing of the task provides you with a good opportunity to take care of this new information and / or task.

If you have received new information or tasks during the execution of your tasks, please proceed as explained in steps 1-3:

Analyze first the new information:

1. Is it just information and not a task, which is relevant just now or for a short period of time?
   => Neither store this information nor write it down in your tasks lists
2. Is it just information and not a task, but which is relevant long-term for you?
   => Move or save information in the intermediate file and sort it later in the long-term storage
3. Is it a task that is actually in the responsibility of another person or entity?
   => Return the task

Estimate for all remaining tasks whether the time for accomplishing the new task does not exceed two minutes.

If so, execute the task immediately.

If you would need more than two minutes you have to enter the task into one of your task lists in Organiseme.

Proceed with writing down these tasks as described in chapter 3.

If you enter consistently within one day each of your new tasks in Organiseme you have already laid the foundation that you will perform this task efficiently and on time.

Even when you apply the just explained procedure for organizing your tasks with the support of Organiseme, it will still happen now and again, that you cannot finish a task on the designated day.

These tasks have to be rescheduled during your check of your task in the evening or in the morning by assigning a new due date.