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Organise yourself - Step 2
Step 2: Execute tasks that require less than 2 minutes immediately

In the second step, you should now analyse all the tasks you are responsible for, if the tasks can be executed in less the 2 minutes.

A task that can be done in two minutes, you should immediately address and do. A shift of this task to a later date, the resubmission and the thinking into this task again would take more time than its actual completion. Do these tasks immediately.

You have now a collection of tasks that you need to remember for later processing. You can already prepare for the efficient handling. This is described in chapter 3.

 

Content

 

Checklist - Organise yourself

  1. Analyse incoming information and filter out relevant tasks
    1. 1.1 Store important information for later use
    2. 1.2 Return tasks you are not responsible for
  2. Execute tasks that require less than 2 minutes immediately
  3. Write down and structure task for later execution
    1. 3.1 Write task down in lists
    2. 3.2 Structure when writing down
    3. 3.3 Store your task in a place you can
           access at any time
  4. Prepare the execution of the tasks
    1. 4.1 Check task lists weekly and do a rough planning
    2. 4.2 Check the tasks list daily and do a detailed planning
  5. Complete tasks in time
    1. 5.1. Avoid distraction
    2. 5.2 Cross out completed tasks
    3. 5.3 Organise new information / tasks
    4. 5.4 Reschedule not completed tasks

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