By writing down and structuring of all your tasks, you have achieved the first 50% to accomplish your tasks. In order to complete your tasks really efficient and on time, you have to do some up-front planning.

Every week take a look at your task lists. Ideally do this always on the same day and at the same time, so that this will become a routine action, and thus is a quasi-automatic component of your day.

Many people do their private duties, such as mailings, at the end of the weekend. Therefore, Sunday evening could be also an appropriate time to check your the task lists and the assigned tasks. To whom the weekend is off limits also like to do this on any other day of the week.

But it is essential that you go through the task lists every week.

You should look at your lists in two ways:

1. What tasks do I need to complete in the next 7 days?
2. What are the tasks I have planned beyond the medium and long term?

Would you manage your task lists on labels you would have to go through all your notes and identify the relevant task by using the two viewing angles.

Organiseme enables you to view the tasks directly in the due date view at a glance. Choose the views:

• Next 7 days
• All tasks

Consider first the tasks that have to be completed in the next 2-7 days. Consider these:

• Are there any activities, or sub activities, to be done before the due date, e.g.
• Do I need to align with somebody?
• Do I need to invite someone, or make a room reservation?
• Do I need to prepare something before?
• When do I have to start with these sub activities?
• Can / do I have to assign a (sub) task to another person?
• Or do I need to ask another person, if he has completed his (sub-) task in time?

When there comes a new (sub-) task to your mind, which is required to execute your main task, you should add the task as discrete task to your list with the required priority and due date (before or latest on the due date of the main task).

You can already create a sequence of the tasks due within the next 7 days in the due date view, where the tasks performed first should be on top of the list and the tasks due last will be moved at the bottom of the list. In Organiseme you can click a task on the left side, hold the mouse pointer down and then sort the task list manually by moving the task up and down.

You can do this manually prioritization also only the day before or on the day when the task should be completed.

If you need to do a series of tasks in the next 7 days, which belongs to the same task list, it makes sense that you go into the task list and then assign the tasks in the task list according to a proposed processing sequence.

Consider with second priority the tasks that need to be completed later than the next seven days. For these tasks, you should be answering more fundamental questions:

• Are these tasks still relevant / valid?
• Are the originally assigned due dates and / or priorities still valid?
• Have there been new tasks that still need to be added?
• Should you maybe create a new task list, since there are many tasks for a certain topic or project?

This weekly look will keep you aware of the medium- and long-term tasks and keep them current. And with the rough planning of the tasks of the next seven days you are well prepared to do your tasks in the coming days in time.

However, this weekly review and update of your task lists, is still not sufficient. To ensure that you accomplish your tasks efficiently and on time, you must additionally check your task lists daily and do a detailed planning.

Look at least once per day at your tasks lists. Whether you do this always in the evening to be aware of the tasks for the next day and prepare yourself accordingly. Or if you do this every morning for the current day we leave this to your preferences.

The main thing is that you look at your lists consistently once a day.

You should look at your task list in two ways:

1. Organiseme enables you to view the tasks directly in the due date view at a glance. Choose the view:
2. What tasks do I need to complete within the next 2-7 days?

Organiseme enables you to view the tasks directly in the due date view at a glance. Choose the view:

• Today or next two days (i.e. today and tomorrow) - depending on whether you check the night before or in the morning
• Next 7 days

Go to the due date view 'Today' or 'next two days' to go through your tasks one by one and check:

• Do I have already everything done, or do I still need to do things to finalize the job entirely?
• Do I still need to prepare anything? (E.g. for a meeting, for a presentation)
• Do I have to align something beforehand?
• Is really everything organized? (e.g. room, LCD projector, beverages)

When there comes a new (sub-) task to your mind, which is required to execute your main task, you should add the task as discrete task to your list.

When you need to perform a new task you should directly add them to one of your task lists, because then you do not need to keep this task in you mind. This will clear up you head, and you can focus on the detailed planning of the tasks due today or tomorrow.

Consider a sequence in which you would like to work through the tasks of today respectively tomorrow. This is the planned sequence that you should respect, if nothing comes in between. Pull, as described above, the tasks with the mouse pointer up and down so the tasks, which need to be completed first are on top, and the task to be completed last are on the bottom of the due date view.

If all your tasks you need to do today respectively tomorrow, are in one task list, you can do the detailed planning directly in the task list instead in the due date view.

Also during the daily check, you should consider the tasks to be done in the next 2-7 days. It is important to make the same consideration for the rough planning that we have already explained in the weekly check and rough planning. Therefore we shall not describe them again at this point.

Finally you have made the task that need to be performed transparent and planned their execution in detail. Therefore you have set the ground for an efficient and in time completion of the tasks. This is described in the following chapter.